Team Holiday Planner

About Team Holiday Planner

Keeping track of who is off and when is a job that often lives in an email inbox or a spreadsheet that nobody trusts. This planner keeps it in one place. Add each person with their allowance for the leave year, then add bookings with a first and last day off. Weekends are not counted, you choose which days of the week the team works, and bank holidays are left out of the days booked because nobody needs to take leave for them.

If your allowance includes bank holidays, as the statutory 28 days for a full-time worker does, they are taken off each person's balance automatically. Each person gets a summary of the allowance, the days booked, the bank holidays used and the days left. A calendar for the whole leave year shades each day by how many people are off, and days that go over the most people you can manage are marked, so a clash is visible before you approve a request. It uses bank holiday dates for England and Wales, Scotland or Northern Ireland from 2026 to 2028. Everything is remembered for your next visit and you can export the bookings as a CSV.

How to use Team Holiday Planner

1. Choose when the holiday year starts, the most people who can be off at once and your part of the UK.
2. Add each person with their allowance, and tick the days of the week the team works.
3. Add bookings with a first and last day off for the person concerned.
4. Check the table for days left and the calendar for days that are too busy.

Common uses

• Approving holiday requests without clashes
• Seeing who has days left at the end of the year
• Keeping cover in a shop, clinic or workshop
• Planning around school holidays and bank holidays